The rubber stamp men … and women : 2002 : Members Meetings, The Radio Authority

 “Did you enjoy your day off yesterday?” a member of my team asked me one morning.

“Yesterday?” I enquired, slightly confused.

“Yes,” he continued. “You weren’t in your office all day so we guessed you had taken the day off.”

Ah! Now it began to make more sense.

“Unfortunately, I was not off yesterday,” I replied. “I was in meetings all day in the boardroom upstairs.”

That was true. It had been just one of a multitude of similar days when, from my arrival at eight until evening, I had bounced from one meeting to another, and then another. Had I even eaten lunch? We were launching a new London radio station, KISS FM, where I was the only member of the management team with prior commercial radio experience. My page-a-day diary was necessarily crammed with all sorts of meetings. In some I had to make presentations, some I had to chair and some I had to minute. For many months, there never seemed time to do real ‘work’ in my job because of all these meetings.

My initiation into the world of apparently endless meetings had happened a decade earlier. As sabbatical deputy president of a student union, my life was sacrificed to committees, sub-committees, executive committees and student councils, listening to and engaging with student activists who loved nothing more than to talk and talk. I had also been nominated as the student representative on umpteen university committees, in which twenty to thirty grey academics and administrators sat around a massive wooden boardroom table for hours, leafing through the half-ream of agenda papers before them in an effort to stay awake. Much of my life for one year comprised evenings spent punching holes in paperwork and filing it in huge ring binders for posterity.

Two decades later, starting my first job within a government ‘quango’, I anticipated that I would once again be drowned in meetings and sub-committees. I soon discovered that, at The Radio Authority, nothing happened … literally. I was crammed into an office the size of a modest living room with five colleagues sat at trestle tables around the perimeter, obliging each of us to face a wall or the only window. Filling the middle of the room was an overlarge high storage unit with map drawers that nobody seemed to use. This anti-social working arrangement could have been an approximation of the organisation’s management system.

The first day at a new job, you except to be left alone to familiarise yourself with your desktop computer and your new surroundings. However, you do not expect the one hundred subsequent days to repeat like Groundhog Day. For three whole months, I was given nothing to do. There seemed to be no day-to-day workflow system, no meetings, no distribution of tasks amongst members of my department. I could have come to work every day and idly stared at a blank computer screen. Nobody ever asked me what I was doing, or not doing, so I busied myself writing an economic analysis of ownership concentration levels in local radio markets. Before starting, I had asked the finance department if they had already written such a document. They looked at me like I was crazy. I was already wondering why the required start date for this post had proven so urgent.

Then, out of the blue, development director David Vick, who had interviewed me for the job, asked me to attend The Radio Authority’s next ‘Members Meeting’. Once a month, senior managers like him met formally with Members, six men and three women handpicked from ‘the great and the good’ by somebody somewhere as representatives of the ‘public’ whose taxes were funding this regulator. Having drawn my salary for three months but contributed zero so far, I was keen to impress somebody/anybody that I was capable. I read the meeting agenda and accompanying documents, including one written by a Radio Authority colleague recommending the award of a new local radio licence. I researched thoroughly the issues for discussion.

At the meeting in the boardroom, Radio Authority managers were lined up along one side of the oval table, with Members seated along the other. I was not intimidated. I had attended dozens of meetings like this elsewhere over the years. I sat at one end of the table and kept my counsel until the recommendation to award the local radio licence was discussed. Once my colleague had finished presenting his paper, I raised my hand. The Member appointed as chairman, Richard Hooper, was sat at the far end of the table and asked me to speak. There was a look of collective astonishment on the managers’ faces. But I held the belief that we were all in a genuine meeting … together. I simply had some factual information to contribute.

I had brought along my own analysis of government statistics that demonstrated a high level of poverty in the locality for which this local radio licence was about to be awarded. When compared with similar stations, I concluded there would be insufficient advertising revenues to support a standalone licensee within this relatively small and poor locality. I suggested that it made more economic sense to award the new licence to an existing neighbouring radio station that could then expand its coverage area, rather than offer it to a new business that appeared very likely to fail. The lay Members listened and understood my arguments, rejected my colleague’s recommendation to award the licence to a standalone applicant and accepted my alternative solution to reward a competing neighbouring applicant.

After the meeting ended, I felt pleased that I had made a valuable contribution on the first occasion I had been involved in any kind of discussion or meeting within the organisation. I was not feeling smug but I did enjoy the sense that my skills were finally being valued and had influenced decision-making. This sense of positivity lasted less than a minute. Barrelling down the corridor behind me was the manager who had invited me.

“What the hell did you think you were you doing in that meeting?” David Vick demanded.

“I was contributing to the decision-making with a factual analysis that was not in my colleague’s report,” I replied. This appeared to make him even angrier. I will omit the swear words:

“You were not asked to speak. You were not expected to speak. Nobody asked your opinion. Nobody wanted your opinion. That licence was nothing to do with you. Had I asked you to be involved in it? No. So what the hell did you think you were doing?”

Vick was very angry and not afraid to demonstrate it. I had thought I was proving my worth at work, while he seemed to be thinking the opposite.

“What I am going to tell Ralph?” he was shouting at me. “How on earth can I explain to Ralph what just happened?”

I knew immediately that he was referring to Ralph Bernard, chief executive of Britain’s largest commercial radio owner, GWR Group plc, that operated dozens of local licences across the country … awarded by The Radio Authority’s Members Meetings. The paper written by my colleague had recommended awarding this new licence to a local start-up in which GWR had agreed to take a minority shareholding. Over the years, I had witnessed this familiar story play out remarkably often: once a new local radio licensee failed financially, it would receive a buyout offer from its minority shareholder, usually a large radio group such as GWR. A decade earlier, I had watched minority shareholder EMAP plc take over KISS FM this way. The regulator did not like to be seen to be handing new local licences to the same handful of commercial radio groups … but that was the end result anyway.

“I have to phone Ralph now. This is going to be a very difficult conversation.” Vick was still shouting at me. “I hope you realise what you have done.”

I returned to my office, shaken but not upset. I had been invited to that meeting. I was asked to attend. What would have been the point if I had not contributed? When was a meeting not a meeting, according to my understanding of the definition of the word? Was I expected to sit there dumbly, merely observing bad decisions being made due to a lack of information or analysis? Apparently, the answer was yes.

Sat at my desk, I recalled my very first day in the job when David Vick had bizarrely instructed me: “Don’t talk to the people in your office about radio.”

I thought I must have misheard him and asked him to repeat it. No, what I had understood him to have said was totally correct. Vick went on:

“You know far more about radio than the other people in your office, so don’t talk to them about it.”

At the time, I was nonplussed. We were called The Radio Authority and we were responsible for regulating the commercial radio industry. How could I not talk about radio? Three months later, I was beginning to comprehend that I was employed in an organisation where being an ‘authority’ on the topic of radio was apparently not considered a virtue.

Later that fateful day, Vick called me to his office. He was calmer now but I was wary of saying anything that might stoke his rage again. He told me there were new rules that I would have to follow:

“When you are invited to attend another Members Meeting, I want you to submit a script to me in advance of what you are going to say. It must be precisely two minutes long. In the meeting, you must say exactly the words on that script that I approve and absolutely nothing else. You must not talk about any other subject in the meeting and the only reason to speak at all will be if somebody directly asks you a question. Have you got that?”

“Yes, I understand,” I said sheepishly. It was hard not to conclude that the angry man in front of me appeared to be utterly bonkers. I remained grateful that he had offered me a much-needed job, but I now understood that I was employed in a madhouse where the definitions of ‘meeting’ and ‘decision making’ appeared to be completely alien to my own experiences working in commercial businesses. I just hoped I could survive this nightmare.

Only one other person employed at The Radio Authority while I was there had prior experience in the commercial radio industry. It was alleged by my colleagues that he had suffered some kind of nervous breakdown after starting there and had been off work for months. Why was I not at all surprised?

[Originally published at https://peoplelikeyoudontworkinradio.blogspot.com/2023/03/the-rubber-stamp-men-and-women-2002.html]